MOSAIC Administration Intern

Title

Administration Intern

Location

Harare

Type of Contract

One year: November 2022 to October 2023(renewable upon the availability of funding)

Deadline

21 October 2022

About

Pangaea Zimbabwe) is a registered Private Voluntary Organisation under the Zimbabwe Private Voluntary Organizations Act (Chapter 17.05) Pangaea’s mission strives to transform the lives of underserved populations by working to increase access to quality, responsive, evidence based, client-centered comprehensive health services through facility and community engagement and policy advocacy.

Job summary

Working under the supervision of the HR and Admin Officer and the Deputy Lead, the Admin Intern’s primary role will be to provide administrative support to the MOSAIC team which is one of our projects as well as offering support to the Finance and Administration departments to ensure efficient operation of the office.

Key Duties and Responsibilities

Responsible for the admin for MOSAIC and PZAT as needed, Responsible for organising travel, meetings and supplies procurement for MOSAIC, Book travel arrangements; Book conference calls, hotels, taxis, couriers; Organise and schedule appointments and meetings; Assist in maintaining an updated and easily accessible hard copy and Electronic Admin Office Filing System; Take accurate minutes; Coordinate office procedure; Assist in receiving of purchased goods and distributing them to user departments and districts; Provide general support to visitors; Any other administrative duties as assigned.

Knowledge, skills and abilities:

A friendly attitude and an ability to cope with work-related stress; very organised; Ability to develop effective work plan and prioritising work; Demonstrated expertise in building effective relationship with key internal staff and other stakeholders; Excellent report writing and documentation skills; Reporting Skills; Inventory control; Attention to detail; Ability to Multitask; Advanced proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint; Ability to manage and work under pressure with minimal supervision; Good team player, positive attitude, flexible mind, comfortable in working in a multi-cultural setting; Strong sense of ethics, integrity, credibility, and respect for diversity; Ability to communicate effectively with staff and management with diplomacy and firmness.

Qualifications, experience, and key competencies required

Degree in Administration, BAcc/BCom degree in Business Administration or its recognized equivalent; a Secretarial Diploma with experience is acceptable, 1-year relevant experience.

To apply
Click here https://forms.gle/PJqzQvznBXGg5fFH7 to apply. Only shortlisted candidates will be contacted.

Please note that PZAT does not charge any fee during the application process, nor does it require any payment for an application to be considered. Please report to this email should this occur admin@pzat.org . PZAT is an equal opportunity employer and employs personnel without regard to race, ancestry, place of origin, colour, ethnic origin, language, citizenship, creed, religion, gender, sexual orientation, age, marital status, physical handicap or financial ability.